Made by AI AcademyOpen learning studio
LESSON03.255 minutes

Automate a repeated workflow

Separate rules from judgment

Keep deterministic steps deterministic and reserve model use for bounded ambiguity.

DIRECT ANSWER

Use ordinary software for stable rules, calculations, validation, and routing. Consider AI only where inputs vary and the result can be reviewed against evidence.

Learning outcomes

What you should be able to show.

  1. 01Classify workflow steps by behavior
  2. 02Avoid using a model for deterministic logic
  3. 03Place approval before irreversible action

Studio practice

Make the lesson visible.

  1. 01

    Label every step

    Mark each step as capture, validation, rule, retrieval, transformation, judgment, approval, or action.

  2. 02

    Choose the mechanism

    Assign forms, code, automation, search, AI assistance, or human judgment based on the behavior, not novelty.

  3. 03

    Protect the action

    Insert review, idempotency, confirmation, or a reversible queue before emails, payments, publication, or record changes.

Evidence to keep

Your lesson record.

  • Classified workflow
  • Mechanism decision
  • Protected action boundary
REFLECT

Which current ‘judgment’ step is actually an undocumented rule?

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